Most businesses deal with a constant flow of documents and disconnected systems. Teams often move data by hand, copying from one platform and entering it into another, just to keep things running. This slows down work, causes mistakes, and wastes hours every week. Manual data handling also creates bottlenecks when documents come from different sources and need to be processed quickly. Errors in these steps can affect payroll, billing, or customer service.
To fix this, companies are now combining two solutions: iPaaS and IDP. This setup connects systems and reads documents automatically. In this article, we explain how the two work together and what impact they bring to your business processes.
See our article "What Is Integration Platform as a Service? A Simple Guide" to get a quick understanding.
iPaaS stands for Integration Platform as a Service. It is a cloud-based platform that connects different software systems and enables them to share data and work together. iPaaS helps build, manage, and monitor data flows between applications without writing complex code.
The platform uses connectors, logic rules, and triggers to move data from one tool to another. It works with both cloud and on-premise systems and supports real-time or scheduled data transfers across various business functions.
IDP stands for Intelligent Document Processing. It is a technology that reads, extracts, and organizes data from documents such as PDFs, scanned forms, or images. IDP handles unstructured or semi-structured data and turns it into structured formats that systems can understand.
It uses methods like OCR (optical character recognition), machine learning, and rule-based engines to identify key fields, validate information, and prepare it for further processing by business applications.
iPaaS connects different systems and manages how data flows between them. IDP extracts usable data from documents like PDFs or scanned forms. When combined, IDP handles the data capture, and iPaaS moves that data into the right systems. This pairing links document understanding with system integration, allowing data to move smoothly from unstructured files into structured digital workflows.
Once IDP finishes extracting data, iPaaS uses that information to trigger business actions. These actions depend on predefined logic, like “if field A contains a value, start approval.” iPaaS reads the output from IDP and launches workflows based on that logic, without any manual input. This makes document-based tasks like processing applications or claims faster and more accurate.
The structured data created by IDP is mapped by iPaaS to match the format of target systems. iPaaS handles this mapping using built-in connectors and transformation rules. This ensures that fields like name, amount, or date extracted from a document are placed into the correct spots in tools like CRM or ERP. The sync keeps records updated and consistent across platforms.
By combining IDP and iPaaS, businesses reduce the need for manual data entry. IDP extracts and understands the data, while iPaaS handles where it should go and what happens next. This setup automates entire steps that were once manual, such as reading, copying, pasting, or routing documents, which reduces time, errors, and workload.
iPaaS allows the data from IDP to flow through many systems as part of a complete business process. For example, after data is extracted, it may go to validation, approval, and finally, storage.
iPaaS connects all these steps by linking the required tools and actions. This creates a continuous workflow that handles documents from input to outcome without breaks or manual switching between systems.
Low-code is a method of building automation and software using visual tools instead of writing complex code. It allows systems to connect through drag-and-drop workflows, making integration faster and easier without needing large development teams.
When using iPaaS and IDP together, low-code platforms make it easy to move document data across business systems. Workflows can be built visually, so updates, approvals, or data transfers happen automatically based on document triggers. This helps businesses avoid delays and errors without having to manage every step manually.
eSystems handles this entire process for you. It builds a low-code architecture that connects your IDP engine with iPaaS tools like Workato. This setup allows your business to extract, clean, and route document data without needing to write scripts or monitor every flow. Whether you are syncing invoices, contracts, or employee forms, eSystems ensures each piece of data reaches the right system at the right time.
With eSystems, your business runs with fewer interruptions. It reduces the technical load, keeps your workflows flexible, and ensures reliable automation behind the scenes. You don’t have to worry about broken connections or patchwork systems — everything works as a complete and smooth process.
Document-driven processes involve tasks that begin with reading and handling files such as invoices, forms, or reports. These documents often arrive in different formats and require data to be read, validated, and moved into systems.
When iPaaS connects with IDP, the document is first processed by IDP to extract useful data. Then, iPaaS sends that data into the right business tools, like finance or HR systems. This removes manual steps like sorting, reviewing, or routing files. The entire process runs as a connected workflow with fewer delays and less handling.
Data capture means collecting useful information from documents. Transfer means moving that information to the systems where it is needed. IDP reads and understands the document, while iPaaS moves the extracted data to the target platforms.
The connection between the two allows businesses to scan documents, extract structured data, and deliver it into tools like CRMs or ERPs. iPaaS also makes sure the fields are matched correctly. This entire setup runs on automation, without human effort at each step.
With iPaaS and IDP working together, data is extracted and transferred automatically. There is no need to retype values or copy details between systems. iPaaS checks for correct formats, valid entries, and matching fields before passing the data. This helps ensure accuracy from the start of the process to the end.
When IDP pulls data from documents and iPaaS shares it across connected systems, everyone can access updated records in real time. Finance, HR, and operations teams no longer wait for manual updates. This improves collaboration and speeds up decisions across departments.
By linking IDP’s data extraction with iPaaS workflows, companies can automate more steps as volume increases. Whether the business handles 10 or 10,000 documents, the same automated flow can manage the load. iPaaS controls how the data moves and adapts as needs change, supporting long-term scale without added complexity.
Bringing iPaaS and IDP together helps your business run smoother. It connects your tools, reads your documents, and moves your data without manual effort. You save time, reduce errors, and improve how teams work across departments. For businesses that want to grow without adding more manual work, this integration is a practical and scalable step forward.
eSystems is a Nordic low-code and integration specialist that helps your business automate and modernize its processes with speed and precision. It focuses on fixing broken workflows, reducing manual tasks, and improving how your systems and data connect.
For businesses using iPaaS and IDP together, eSystems brings deep expertise in low-code architecture and end-to-end automation. It uses platforms like Workato to build intelligent workflows that extract document data, map it to the right systems, and keep everything in sync without manual effort.
Whether you need to process invoices, sync employee records, or automate contract flows, eSystems sets up the entire integration behind the scenes. It ensures that once your data is captured through IDP, it moves securely and automatically through your connected platforms using visual workflows. We make the complex feel simple and the manual feel automatic so your business keeps moving without friction.
Get started with eSystems and build your iPaaS IDP integration the smart and stress-free way.
iPaaS IDP combines two tools: iPaaS connects different business systems, while IDP reads and processes documents. Together, they move data from documents into the right systems without manual work.
IDP extracts key data from documents like invoices or forms. iPaaS then sends that data to other tools such as ERPs or CRMs, creating a fully automated workflow.
It saves time, removes manual data entry, reduces errors, and speeds up business tasks like billing, onboarding, or reporting.
Typical use cases include automating invoice processing, handling employee records, syncing contracts, and managing customer forms.
Low-code platforms help build workflows easily using drag-and-drop tools so teams can set up automation without writing full code.