As businesses grow, they often rely on multiple systems to manage sales, finance, operations, and customer service. But when these systems operate in silos, it leads to slow processes, manual data handling, and missed opportunities. This makes it harder for teams to stay aligned and respond quickly to changing needs.
An effective way to solve this is by using an Integration Platform as a Service (iPaaS). It connects different tools, automates data flows, and creates a single view of business activity across teams.
But with several iPaaS options available, how can you choose the one that truly fits your business? This article explains what iPaaS is, outlines key features to look for, compares leading solutions like Workato and eSystems, and helps you decide based on your integration needs.
Read our article "What Is Integration Platform as a Service? A Simple Guide" to learn what it means.
What is iPaaS?
iPaaS stands for Integration Platform as a Service. It is a cloud-based solution that helps connect different software, applications, and data sources used within a business. iPaaS works as a middle layer that lets systems share data and actions with each other, even if they were not built to work together.
The main goal of iPaaS is to help businesses manage their integrations in one place. It gives tools to create, monitor, and change how data moves across different platforms. These integrations can be built with little or no coding, which makes it easier for teams to manage their systems without needing deep technical skills.
This matters because most companies use many tools at the same time — for sales, finance, HR, and more. Without iPaaS, these tools stay separate. That means teams must copy and paste data, fix errors, or wait for updates. This slows things down and causes mistakes.
With iPaaS, the data flows from one system to another in the background. It keeps everything in sync. When data is correct and systems are connected, work becomes faster, teams make better decisions, and customers get better service.
iPaaS is also important for growing companies. As businesses add more tools or expand to new teams or locations, they need better ways to keep systems working together. iPaaS supports this growth by making sure the new tools fit into the existing system.
It also helps teams stay in control. Everything can be managed from one place, so it’s easier to fix problems or update how systems work together.
Key Features Found in Top iPaaS Solutions
1. Integration Capabilities
Integration capabilities mean how well an iPaaS connects different software, apps, and data systems. It allows tools to work together and share data. This matters because businesses use many tools, and they need to move data between them without errors or delays.
2. Data Transformation and Mapping
Data transformation and mapping is the process of changing data from one format to another so that different systems can understand it. It also includes matching data fields between tools. This is important because not all systems store data in the same way. Without this step, the data can become useless or wrong.
3. Real-Time Processing
Real-time processing means data moves and updates instantly as it is received. There is no waiting time between when the data is sent and when it is used. This matters because businesses need quick actions and updates, especially when making fast decisions or serving customers.
4. Pre-Built Connectors and Templates
Pre-built connectors and templates are ready-made links and setups for common apps and systems. They save time and reduce manual work. This is useful because teams can start integrations quickly without needing to build everything from the beginning.
5. Security and Compliance Support
Security and compliance support mean the iPaaS has tools to protect data and follow rules like GDPR or HIPAA. This is important because it keeps data safe and makes sure the business follows legal requirements.
Top iPaaS Solutions Compared
1. eSystems
eSystems is a Nordic company that helps businesses connect and automate their tools and systems. It uses technologies like Workato, Mendix, and OutSystems to support integration, automation, and low-code development.
As a digital partner, it helps companies fix broken systems, reduce manual tasks, and create better digital solutions. It works with teams in finance, HR, procurement, IT, and more. This means different departments can work together more smoothly by sharing data and processes.
One of its main offerings is Automation Advisory Services. This includes finding areas where automation can improve work. It guides planning, offers training, and helps set up the right structure. It can also help create internal automation teams with clear rules and best practices. These teams become more confident in managing workflows and solving automation issues on their own.
eSystems also provides Automation Delivery Services. This includes building and running automations from simple tasks to full business workflows. It connects data between systems and supports automation in HR and data management processes. It can handle both technical steps and actions that need people involved, helping the entire process run better.
Its iPaaS and Integration Development services include building custom connectors, connecting systems, and adding human actions into workflows. It can create new connectors using Workato or use existing ones for platforms like Salesforce, SAP, and ServiceNow. These integrations help avoid data errors, reduce switching between tools, and support real-time updates across systems.
Its Modern Master Data Management helps keep business data accurate across tools like CRM, ERP, and e-commerce platforms. Automation checks for errors or missing information and fixes them across systems. This makes sure business decisions are based on complete and correct data, not assumptions.
eSystems' HR Automation handles tasks like onboarding, equipment setup, and access management. This saves time for HR teams and reduces mistakes. It also helps new employees get what they need quickly, which makes their first days at work smoother.
All of its integration and automation services are built on Workato, a cloud-based iPaaS platform that works with both cloud and on-premise systems. This lets eSystems connect tools without needing to change existing setups. It supports both fast results and long-term flexibility.
By working with eSystems, you get a reliable partner that builds, supports, and improves integration and automation across your company.
2. Workato
Workato is a cloud-based integration and automation platform that helps businesses connect different applications, data, and systems. It uses a low-code and no-code approach, so both technical and non-technical users can create workflows easily.
As an iPaaS solution, it allows companies to automate business processes, move data between tools, and reduce manual work. It supports operations across departments like sales, marketing, finance, HR, and IT.
One of its key features is Integration and Automation. Workato has thousands of pre-built connectors for tools like Salesforce, SAP, Slack, and more. This helps users set up data flows and automation without starting from scratch or writing heavy code.
Another important feature is Recipe-Based Automation. A recipe is a step-by-step set of rules that tells Workato what to do and when. Users can drag and drop actions to build these recipes, making it easy to automate tasks like sending alerts, updating records, or syncing files.
Workato also includes AI and Machine Learning capabilities. These features help the system make smarter decisions by learning from data patterns. For example, it can trigger actions based on predicted behavior or past trends, which makes workflows more intelligent and efficient.
With its Enterprise-Grade Security, Workato ensures that all data moving through the platform is protected. It supports encryption, role-based access, and compliance with major data privacy rules, so businesses can trust it with sensitive information.
Another useful feature is Real-Time Data Integration. This means information is updated instantly across connected systems. It helps teams make faster decisions and avoids delays caused by old or missing data.
When to Choose Which iPaaS Solution
1. Handling Large or Complex Integration Workflows
If your business deals with many systems, large data volumes, or complex processes, Workato is a strong platform to manage these needs. It can handle multi-step workflows, various data types, and multiple systems within one setup.
However, building this correctly takes planning and structure. That’s where eSystems becomes essential. It helps design, manage, and maintain these workflows using Workato, so your integrations run smoothly without delays or errors.
2. Needing Custom Logic or Conditional Automation
Many workflows need actions that change based on specific rules or data. Workato supports this through its recipe-based automation model. It lets users set up logic like “if this happens, then do that.”
eSystems helps you create these recipes with the right structure. It adds value when your workflows need complex conditions, human decisions, or multi-system coordination. It also ensures that the automation remains easy to update as your needs change.
3. Matching With Current Business Tools
If you already use systems like SAP, Salesforce, Microsoft tools, or eCommerce platforms, Workato offers ready-made connectors. These help with fast setup.
eSystems supports this process by mapping your data correctly, building custom connectors when needed, and making sure your existing tools work together as intended. This helps reduce manual fixes and avoids system mismatches.
4. Automating Work Across Departments
If your goal is to automate tasks between finance, HR, IT, and procurement, you need more than a platform. Workato connects the systems, but eSystems ensures each department’s needs are met.
It makes sure the automation follows business rules, handles permissions, and supports both system and human tasks. This helps different teams work better together without extra steps.
5. When You Want Ongoing Help and Scalability
Setting up automation is only the start. As your business grows, workflows need updates, new tools need integration, and teams need support.
This is where eSystems become most valuable. It offers ongoing help, manages updates, and helps you scale your automation with less risk. It also helps your team build internal skills so you stay in control of your processes over time.
Conclusion
iPaaS helps businesses connect systems, move data, and automate work from one central platform. Choosing the right solution depends on how complex your workflows are, what tools you already use, and how much support you need.
Workato is a powerful platform that can handle both simple and advanced integrations. It gives you the tools to automate tasks across systems like Salesforce, SAP, and more. But setting up and managing these automations takes planning and experience. That’s where eSystems comes in. eSystems helps you design, build, and manage your automation using Workato. It supports your team with everything from data mapping to creating custom connectors.
If you want an iPaaS solution that not only works but fits your business needs, the best approach is to use Workato with eSystems. You get a reliable platform and a partner who makes sure it works the right way for your team. Together, they help you work smarter, faster, and with less effort.
About eSystems
At eSystems, we help businesses connect their tools, automate their processes, and build smarter systems using low-code and iPaaS solutions. We are a trusted Nordic partner with deep experience in digital transformation, working with companies across finance, HR, procurement, and IT.
Our team combines strong technical skills with real business understanding. We use platforms like Workato to create integration solutions that fit your needs, whether you are just starting or scaling up.
If you want to simplify your systems and make your data work better together, we are here to guide you every step of the way.
Get started with your integration platform as a service today.
FAQ
What are the top iPaaS solutions available today?
There are many iPaaS platforms available, but the best one depends on your needs. If you want a reliable platform with expert support, you can work with eSystems, which offers powerful iPaaS solutions built on leading technologies and tailored to your business.
How do I choose the right iPaaS for my business needs?
Start by looking at your existing systems, data flow needs, and the level of automation you want. Then, choose a platform that supports those needs and can scale over time. eSystems helps you evaluate your situation and guides you toward the right iPaaS setup.
What factors should I consider when comparing iPaaS vendors?
Look at how well the platform connects with your current tools, how easy it is to use, the quality of support, and whether it meets your security needs. eSystems offers end-to-end support, custom integration, and long-term scalability.
What are the benefits of using an iPaaS platform?
iPaaS connects different systems, moves data automatically, and reduces manual work. It helps teams work faster, keeps data accurate, and supports better decision-making. With eSystems, you also get expert help to set up and manage your integrations properly.
How does iPaaS integration improve business operations?
It makes your tools work together, keeps your data in sync, and removes time spent on repetitive tasks. This improves speed, reduces errors, and helps teams stay focused. eSystems ensures your integrations are done right and keep up as your business grows.
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